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Property Accounting & Asset Management

Real estate expertise you can count on.

Managing real estate requires more than accurate books. It demands timely reporting, disciplined financial oversight, and reliable accounting that supports informed decisions. RLN provides specialized property accounting and asset management services that help owners, investors, and managers better understand financial performance while protecting the long-term value of their investments.
PROPERTY ACCOUNTING AND ASSET MANAGEMENT

Specialized services for every stage of ownership.

Property Accounting and Financial Reporting

Comprehensive property accounting to support accurate reporting and well-managed financial operations.
General ledger accounting, bank reconciliations, account analysis, and monthly close for individual properties and portfolios.
Preparation and review of property-level financial statements, balance sheets, income statements, and cash flow reporting.
Recording and reviewing accruals, recurring entries, intercompany activity, and other property-level accounting transactions.
Identification and resolution of accounting discrepancies, outstanding balances, and reporting issues to maintain accurate financial records.

Accounts Payable and Invoice Management

Efficient invoice processing and payment administration to support strong financial controls and vendor management.
Invoice receipt, coding, review, and processing across properties and operating entities.
Coordination and administration of invoice approval workflows with property managers, owners, and designated approvers.
Vendor payment processing, accounts payable monitoring, and reconciliation of outstanding balances.
Maintenance of vendor records and supporting documentation to promote accurate and timely payment processing.

Accounts Receivable and Rent Accounting

Ongoing management of rental activity and receivables to support accurate tenant balances and cash flow.
Rent roll accounting, tenant receivable tracking, cash application, and reconciliation of tenant accounts.
Monitoring of rental collections, outstanding balances, and arrears across individual properties and portfolios.
Review and resolution of tenant account discrepancies, credits, adjustments, and unapplied receipts.
Accounts receivable reporting and coordination with property management teams on collection activity and outstanding balances.

Budgeting and Financial Analysis

Property budgeting and financial analysis to support informed operating and investment decisions.
Preparation of annual operating budgets, forecasts, and financial projections for properties and portfolios.
Budget-to-actual reporting and variance analysis to identify trends, operating issues, and areas requiring management attention.
Cash flow analysis, expense monitoring, and evaluation of property-level financial and operating performance.
Financial analysis and reporting to support owners and management in evaluating property performance and future operating needs.

Owner and Board Reporting

Clear financial reporting and analysis tailored to property owners, boards, and management teams.
Preparation of monthly and quarterly financial reporting packages for owners, boards, and property management teams.
Financial statement analysis, budget-to-actual reporting, and explanations of significant variances and operating results.
Preparation of schedules, analyses, and supporting financial information for board and ownership meetings.
Customized reporting and financial insights based on property, portfolio, and stakeholder requirements.

Payroll, Benefits, and Compliance Administration

Comprehensive payroll and benefits administration for property employees, including union and regulatory reporting requirements.
Payroll processing and coordination for building employees and other property-level personnel, including employee changes, deductions, and recurring payroll activity.
Administration and reconciliation of employee benefits, including health, pension, and other property-level benefit programs.
Preparation and coordination of 32BJ union reporting, benefit contributions, and other required union-related filings and documentation.
Payroll reconciliations, related accounting entries, compliance reporting, and coordination of required payroll and employment documentation.

Tax Planning and Tax Workpaper Support

Property tax support to help owners plan ahead and maintain accurate tax reporting.
Preparation of property-level tax workpapers, reconciliations, and supporting schedules for tax return preparation.
Tax planning and projection support based on property operating results, anticipated transactions, and ownership objectives.
Coordination of year-end tax information and supporting documentation with tax professionals and ownership teams.
Analysis of property-level financial information to identify items requiring consideration for tax reporting and planning purposes.

Audit and Year-End Support

Audit and year-end support to streamline financial reporting.
Preparation of audit schedules, reconciliations, workpapers, and supporting documentation requested by external auditors.
Coordination of audit requests and follow-up items with auditors, property managers, owners, and internal accounting teams.
Year-end account review, adjusting entries, and resolution of outstanding accounting and reporting matters.
Support throughout annual audits, reviews, and other financial reporting engagements involving individual properties and portfolios.

Tenant and Lease Administration

Ongoing administrative support throughout the tenant and lease lifecycle.
Preparation and administration of lease packages, renewals, riders, and related documentation.
Tracking lease expirations, renewals, key dates, and tenant obligations.
Coordination of move-ins, move-outs, building access, utility transfers, and tenant records.
Maintenance of complete and current tenant and lease files across the portfolio.

Maintenance and Repair Coordination

Centralized coordination of service requests, vendors, and work orders.
Intake and tracking of tenant maintenance requests and property service issues.
Vendor dispatch, scheduling, and coordination of repairs with on-site personnel.
Work order administration and follow-up through completion.
Communication with tenants, property managers, and owners regarding status and resolution.

Compliance and Inspection Administration

Property compliance support for inspections, filings, registrations, and violations.
Coordination and tracking of required property inspections, including boilers, elevators, gas piping, facades, backflow, and other building systems.
Preparation and filing support for property registrations and regulatory reports, including MDR, DHCR, RPIE, and other required submissions.
Monitoring of HPD, DOB, FDNY, and other agency violations, including cure deadlines, corrective documentation, and follow-through through resolution.
Maintenance of compliance calendars, inspection records, certifications, and supporting documentation to help keep properties current with regulatory requirements.

Rent Arrears and Collection Support

Ongoing monitoring and follow-up to support timely rent collections and cash flow.
Monitoring of tenant balances, outstanding rent, and arrears aging.
Preparation and distribution of payment reminders and follow-up notices.
Tracking of collection activity and documentation of tenant communications.
Escalation of persistent delinquencies to property management, ownership, or counsel as appropriate.

Rental Applications and Leasing Support

Administrative support to keep leasing activity organized and moving efficiently.
Collection and organization of rental applications and supporting documentation.
Coordination of credit, background, reference, and other required screening.
Preparation of complete application packages for owner or board review.
Listing support, inquiry response, prospect screening, and scheduling of property showings.

Property Administration and Resident Services

Day-to-day administrative support to keep property operations organized and responsive.
Management of tenant inquiries and routine communications by phone, email, and other communication platforms.
Preparation and distribution of building notices, resident communications, and administrative updates.
Maintenance of tenant, property, vendor, and operational records.
Coordination among residents, building staff, vendors, property managers, and ownership teams.

Board and Owner Support

Administrative and reporting support for owners, condominium boards, and cooperative boards.
Preparation and coordination of board meeting materials, packages, and meeting documentation.
Processing of purchase, sublet, alteration, and other board-related applications.
Tracking of vendor certificates of insurance and other required documentation.
Coordination of annual meetings, board communications, and other governance-related activities.

New Property Onboarding

Coordinated onboarding support to integrate new properties smoothly into ongoing operations.
Collection and organization of property records, vendor agreements, leases, and compliance documentation.
Setup of property files, tracking systems, calendars, and administrative workflows.
Coordination with owners, property managers, vendors, and building staff during transition.
Support with operational handoff to help ensure continuity from day one.
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